Subscription Pricing

Plans built for every team

From a nonprofit start-up to a multi-facility government agency — find the Casebook package that fits your staff size, data needs, and budget.

SOC 2 · HIPAA 500+ agencies & nonprofits Support included on every plan

The Essentials

Starter

$29 user/month

Suitable for a small team of up to 3 users.

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Starter

  • Starter
  • Optional Forms
  • SSO
  • Changemakers Onboarding

Add-ons:

  • Funding Sources $49/mo per tenant
  • Communications $9/mo per user
  • Volunteers $29/mo per 5 volunteers

Start-ups & Small Teams

A powerful platform for human services teams with up to 3 users

Enhanced Capabilities

Growth

$69 user/month

Ideal for teams wanting more features and growth.

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Growth

  • 1 Automated WorkflowsWorkflows are an automated process that helps provide consistency and help to ensure all the necessary steps are taken by one or more workers on a unit of work.
  • 1 Report WriterReport Writers are Reporting super users that can create and edit reports and perform general administration of the reporting system. This is not required to view and filter existing reports.
  • 3 Configurable formsForms can be easily created, configured, and customized by your team.

Everything in Starter, plus:

  • Custom Reports
  • Intake Application
  • Optional SMS / MMS IntegrationOffers additional SMS/MMS integration for enhanced communication capabilities.
  • Calendar/Email IntegrationIntegrates calendar and email functions.
  • Zapier
  • Changemakers or Lightspeed Onboarding

Fuel Growth with Casebook

The tools your growing human services nonprofit needs to scale up.

Full-Scale Solutions

Enterprise

$2,199

Base package includes 25 users

Casebook's Flagship Offering for Organizations with Large Teams or Complex Needs.

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Enterprise

  • 100 Automated WorkflowsWorkflows are an automated process that helps provide consistency and help to ensure all the necessary steps are taken by one or more workers on a unit of work.
  • 100 Report WritersReport writers are limited to the number of active users.
  • 100 Configurable formsForms can be easily created, configured, and customized by your team.

Everything in Team, plus:

  • External Data Interoperability (API)Enables API-based integration with external data sources.
  • Audit Logs
  • 10 Included Volunteer users
  • Guided Support or Custom Onboarding

Powerful software with transparent and scalable costs, configurable to your organizations needs.

Not sure which plan fits?

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Extend any plan

Casebook Add-ons

Additional Workflows

5

$50/month

Workflows are an automated process that helps provide consistency and helps ensure all the necessary steps are taken by one or more workers on a unit of work.

Additional Forms

5

$35/month

It is easy to purchase additional forms as you need them.

Volunteers

5

$29/month

Volunteers are part-time, non-employees that use Casebook less than 12 hours per month. Volunteers do not receive a data allotment and may not administer the system (i.e. create workflows, forms, etc.). Volunteers may not be approvers for a workflow.

Report Writers

$29 /month

Users can create and edit reports that will be used by others in the organization. Report Writer is an add-on to a full user.

Funding Sources

$49 /month

Admin users can easily configure Casebook to track sources of funding.

WHAT IS ONBOARDING LIKE?

Casebook's onboarding process

  1. Step 01

    Goal & Success Definition

    • Select 1 to 3 key business goals to help target your onboarding
    • Identify measurement & data to achieve these objectives
  2. Step 02

    Process Management

    • Advisory session with our team to guide mapping your business process to Casebook
  3. Step 03

    Configuration

    • Setting your fields, forms, workflows, users up for launch
  4. Step 04

    Data Management

    • Whether to import historical data, Build reporting dashboards
  5. Step 05

    Prepare for Launch

    • Invites for Online Training, Designing your internal support in conjunction with Casebook's offerings

Not sure which plan fits?

Tell us about your programs — we'll size the right Casebook
for your team.

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Common questions

FAQs

Does Casebook offer customer support for all subscription levels?

Yes, Casebook provides comprehensive customer support for all subscription levels, included in the price of subscription, from Starter to Enterprise. Our dedicated customer success team is committed to supporting your organization.

What is the process of onboarding and training staff on using Casebook?

We have an incredibly responsive onboarding team that will seek to completely understand your workflow by meeting you and learning about your services. After the initial discovery meeting, you have 1-on-1 sessions with an onboarding coach that will walk you through the process of building your Casebook to work for you. There is also an online curriculum that teaches everything about the platform to make sure you are comfortable and well-equipped to start recording your impact.

How does Casebook ensure the security and privacy of client care information?

We're hosted on the AWS Cloud which means our data is encrypted and redundant. Beyond that we've taken special measures to ensure our HIPAA compliance and have passed our SOC-II audit.

On the user end, we have built in restrictions that will limit users access to records they're not supposed to see. This allows you to protect your clients data both inside and outside of the system.

How does Casebook handle data backups and disaster recovery in its infrastructure?

To obtain Amazon's partnership and preferred vendor status, Casebook has demonstrated to Amazon's Well Architected Review team, that our data persistence layer, RDS architecture, and our automated nightly backup routines, will ensure minimal-to-none data loss in case of a catastrophic failure or disaster in AWS us-east-1 and ca-central-1 regions.

Is Casebook customizable to meet the specific needs and workflows of different organizations?

We are a configurable platform that will allow you to collect the data that matters to you. Casebook is extremely flexible, and has adapted to a wide-variety of nonprofit and public sector organizations.

What are the key advantages of using Casebook for human service providers?

Casebook provides a beautifly simplistic workflow to collect the entire continuum of care with a robust reporting tool to prove your team's impact. You can measure end-to-end results and actually enjoy the process.

Can Casebook provide user support and assistance in case of any technical issues or questions?

Absolutely! Between the hours of 8am-8pm ET, our in-house customer success team members will be available via our live chat functionality.

Can Casebook scale and accommodate the growth of an organization's client base and user needs over time?

We built the Casebook platform with growth in mind. At any point that you need to add users or incorporate more of the software into your processes, you will have the control to do so.

How does Casebook centralize client care information effectively?

Casebook was designed by case managers for case managers. We know the data you need and where you need it, thus we have a person-centric model that collects everything in an organized manner.

Can Casebook completely eliminate the need for paper documents?

Every organization is unique, so we can't affirm this completely across the board. We can say that we've taken every measure to make sure you're saving as many trees as possible. Forms, documentation, files, notes, and more are all housed within our platform.

How does Casebook address and prevent data entry errors?

One of our pre-built reports covers data quality within the system. From that dashboard, you'll be able to dive into any clerical errors and fix them.

How does Casebook simplify the reporting process?

With our data picker system in place, building reports is easier than ever! Once you choose the category of data you're looking to collect, there is a simple drag and drop functionality that allows you to build both practical and attractive reports. After building a report, you can use it indefinitely for impact measurements and fund raising opportunities.

Can Casebook improve collaboration among team members?

This is one of the best things about Casebook! Open and clear communication among team members, task and workflow management, and proper assignments are all key features within the platform.

Is Casebook accessible from any location?

We are cloud based, so you'll be able to open your Casebook from anywhere you have internet access.

Is your product FERPA and/or HIPAA compliant?

Casebook is set up to be HIPAA compliant for our customers. We maintain a SOC2 audit every year to ensure compliance.

Does your product support SSO? If so, what identity providers do you support?

Yes. We support most identity providers.

How are the software support services sold? How are the yearly recurring fees for this support structured? And what is the percentage of increase per year?

Support is included in the software subscription.

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