Resources
More Reach
Increase in Funding
Goal of Students Served
The Book Works is a Louisville, Kentucky nonprofit organization that advocates for equitable access to education and employment for young people who are at risk of becoming disconnected because of educational disruptions, childhood trauma, social or racial discrimination, or economic hardship.
The Book Works Executive Director Elizabeth Senn- Alvey leads a team of seven who were spending hours searching for critical information because the organization did not have a formal record- keeping system in place. Elizabeth realized that the organization could help more students with greater efficiency and data security with new record-keeping tools and processes. That’s when The Book Works realized they needed to integrate a technology platform to help keep the team organized, maintain critical details about learners’ needs and progress, and analyze and prove their success.
In order to collect critical data and connect student cases, programs, volunteers, and partner organizations, The Book Works evaluated technology providers and selected Casebook PBC because of its customizable approach that centralizes data with an accessible software solution.
With the help of Casebook’s customer success team, the agency quickly onboarded, setting up the appropriate fields and reports to help them track success, both for individual cases and for their program as a whole. In addition, data privacy for students is a top concern, and Casebook’s level of security provided the organization with a technology tool to protect the information.
Student engagement is at the center of everything we do - and with better access to data that shows us and our partners the impact we’re making, we can help even more young people. Casebook is invaluable to our organization as we continue growing and looking for additional ways to fund the programs that we know are making a difference in Louisville.
Executive Director
Company:
Book Works
Education
Louisville, KY USA
Problem:
In order to collect critical data and connect student cases, programs, volunteers, and partner organizations, The Book Works evaluated technology providers and selected Casebook PBC because of its customizable approach that centralizes data with an accessible software solution.
Solution:
The Book Works, relying on reliable data stored in Casebook’s solution, has obtained new and increased funding to support their work.
Using data to drive decisions, the organization has grown strategically and continues to expand its footprint to serve more learners in need.
The healthy parenting program educates approximately 500 families a year. When it debuted in 2017, staff used seven Excel sheets per client to manage their progress, input demographic details, and maintain case notes and other records to ensure successful completion. Jenyne Carter, the program manager, quickly realized that with overseeing her staff (then a size of 12), endless paperwork, and thousands of manual entries required in its current record-keeping situation, the healthy parenting program’s management would become untenable as it grew. Jenyne recognized that technology designed for case management would be the best solution, and explored several options, ultimately determining Casebook would work best.
The Book Works Executive Director Elizabeth Senn- Alvey leads a team of seven who were spending hours searching for critical information because the organization did not have a formal record- keeping system in place. Elizabeth realized that the organization could help more students with greater efficiency and data security with new record-keeping tools and processes. That’s when The Book Works realized they needed to integrate a technology platform to help keep the team organized, maintain critical details about learners’ needs and progress, and analyze and prove their success.
The Alpha Omega team was relying on pen and paper to track their residents and growing client base – literally tracking everything from intake to outcomes with binders and filing cabinets split between the various locations they supported. As Alpha Omega’s client base and community needs began to grow, processes that relied on increasingly outdated technology began to fail.
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